The beekeeping app

HiveSmartHQ Tips + News 

New to HiveSmartHQ? We add tips here (and also on our FacebookFacebook page) on how to make the most of the app.

These supplement the context-sensitive help that's available throughout the web app via the help icons.

Please feel free to contact us if you have any questions - we're here to assist.

Sections (Tap to visit)

1. Latest News
2. Forms
3. Currently known Issues & Workarounds
4. Hive Population
5. Usage Tips

1. Latest News

13-Mar-2026: Minor release (v3.0.4)

Minor enhancements to the Hive Inventory and Activity Summary Views to include additional feed-related detail.

27-Dec-2025: Minor release (v3.0.3)

Minor technical adjustments to cater for browser changes and enhance recovery mode plus minor adjustment for demo environment.

Various minor cosmetic improvements & additional data integrity check.

7-Aug-2025: Minor release (v3.0.2)

Minor adjustments to currency configuration handling.

13-Nov-2024: Minor release (v3.0.1)

Minor performance tuning and technical enhancements.

24-Oct-2024: New version (v3.0.0) released

A new version has landed: https://hshq.appibee.com (Opens in a new window)

It supersedes the app-based versions on Android and iOS and, while it's now a web-based, it retains the ability to operate offline so that it can still be used in the field where no internet connection is available. Continue to use it on your smartphone or tablet (via the web address above) - and you can now use it on a desktop computer or laptop as well.

For existing users, follow the steps below to upgrade to this new version:

  1. Open the prior app-based version on your Android or iOS device: use the Transfer Data > Upload dataset option (via App Options & Settings)
    This step is required if you've made changes to your data since you last uploaded, or you have not previously used this feature, and wish to have your data in the new version.
  2. Open the new website via the link above, select your location and agree to the terms
  3. Optional: Bookmark the website address in your browser. On iOS and Android devices, you can also choose to install this as a web-application - tap the Interested in a more app-like feel info button on the home page for details.
  4. In the new version, use the Transfer Data > Download dataset * option (via App Options & Settings) to load your data.
    * This process may revise some instances of the auto-calculated hive population figures (in cases where the underlying frame-counts are identified as being inconsistent).
  5. After downloading your data, uninstall the app-based version as its now obsolete.

There's a demo with sample data too: Tap here to explore it (Opens in a new window)

Thanks! Your interest in HiveSmartHQ is much appreciated.

1-Aug-2024: Important - Upload your data now!

The existing app is being deprecated and will soon be replaced by a web application i.e. available via a website address (while keeping it's offline abilities).

If you wish to keep your data, it is now critical to use the Transfer Data > Upload dataset option each day if data is added/changed (via App Options & Settings).

This is required so that your data is available for download into the new version.

Stay tuned for news on the new version. Thanks for using HiveSmartHQ.

Older News…
31-Oct-2022: Version 2.1.2 (Android) released

A Halloween treat for Android devices, version 2.1.2 is a technical update to conform with recent changes to Android requirements. This also addresses known issues from the prior version as well as some minor tweaks and enhancements.

11-Aug-2021: Version 2.1.1 released

V2.1.1 has left the hive - it's a technical update focused on improved performance along with some minor tweaks and enhancements.

3-Jul-2021: Version 2.1.0 released

V2.1.0 is ready to be foraged with new features including:

  • the option to track the Honey Level in the Hive over time at each Service (inspection). Here's a quick overview (PDF document) for this: Tracking Honey Levels (Tap to open)
  • enhanced Sales recording - each Sale can include Hives, Honey, other Products or any combination of these.

Plus other minor tweaks and improvements.

22-Feb-2021: Version 2.0.2 released

V2.0.2 has been unbottled with new features including the option to:

  • flag containers (vessels) of honey as Not for Sale. This can be set as the Category when adding a vessel (via Storage Vessels) or later via Honey Inventory > Adjust Contents
  • track disposals of honey. This can be recorded at the extraction stage (via Honey Extraction: select the disposal Vessel option) or at a subsequent point (via Honey Inventory > Dispose of Honey)

Various other minor tweaks and improvements are also included.

11-Jan-2021: Version 2.0.1 available

A new year and we've unwrapped Version 2.0.1 with the option to track Moisture readings for Extractions and per Honey container (Storage Vessel), as well as the ability to print Option Catalogs.

It also includes a fix to the January charting issue mentioned below.

02-Jan-2021: Charting issue for the "Last 13 months" option

The default "Last 13 month" chart window selection has a flaw when the current month is January.

Workaround: Use a different charting window option (e.g. "Last 6 months") until the next version is released.

Update: Issue resolved in v2.0.1

26-Nov-2020: Version 2.0.0 now available

It's bee-een a while but we've been a hive of activity in these unusual times and Version 2.0.0 has been released. A selectable range is now provided for the time-based charts along with a fresh look including a "dark mode" (dark background) option. Additional context-sensitive help is provided plus various other tweaks and improvements.

It also includes a resolution to the printing issue on Apple devices that the recent iOS v14 versions introduced.

Underneath the covers we've "changed the sheets" too - the app has been re-developed using a new technical platform to stay aligned with the latest security requirements... we're keen for it to remain free of COVID and other viruses.

18-Oct-2020: Printing issue on Apple devices running iOS 14.x

There's an issue with printing from HiveSmartHQ on Apple devices that have the newly released iOS v14.x installed - it causes HiveSmartHQ to crash if the print feature is used (after printing or if the Cancel option is selected).

The app uses a software "plugin" from a 3rd party for the printing feature so we're chasing the provider of that to find out when a fix may be forthcoming that we can then incorporate.

Workaround: We can generate a PDF file for you - please contact our Support team using

2020-10-22: We have identified a solution that will be incorporated in the next version.

2020-11-26: Issue resolved from v2.0.0+

19-Feb-2020: Version 1.6.4 released

It's value for honey! We've added the ability to value the unsold Honey using Valuation profiles (that cater for flat or variable pricing rates) plus various other tweaks and improvements.

We've also updated the "how to" overview (PDF document) for using the Honey Extractions, Honey Inventory and Honey Sales features in the app: From Honey Extraction to Sales (Tap to open)

30-Dec-2019: Version 1.6.3 released

More pie anyone? This version adds a series of charts/graphs and an easy way to manage large numbers of retail-sized Honey vessels, more flexibility recording Honey Sales plus various other tweaks and improvements.

7-Sep-2019: Version 1.6.2 available

Included in this version is (optional) tracking of Parts to an Apiary along with a frame-focussed Population Estimator for those using the option to track frame quantities per boxed Hive or Top Bar Hives. (These options can be selected in General Hive Choices via App Options & Settings). There's various other improvements included too.

6-Aug-2019: Version 1.6.1 released

This version supplements v1.6.0 with an enhanced Hive Population Estimator tool and a tweak to the auto-calculation of the Population for established Hives. It also ensures any input Population values are retained when downloading (via Transfer Data) to another device.

2-Aug-2019: Hive Population - calculation tweak coming

We're aware that the Hive Population estimates being auto-calculated may be a bit over-generous for established Hives in some cases, so we're in the process of making a tweak to the Active Bees calculation and there'll be a version update coming shortly. If you're using the Estimator tool in the meantime, you may wish to input the number of active Honey frames for "# Frames per box" (instead of the total number of Honey Frames).

4-Aug-2019 Update: Any Hive Population values input will be retained when the data is uploaded (via Transfer Data) but will be overwritten by an auto-calculated value if subsequently downloaded. For more details: see the section on currently known Issues.

31-Jul-2019: Version 1.6.0 released

This version introduces Hive Population tracking and includes an Population Estimator tool to assist this. An overview of your beekeeping operation is also provided on the home window.

A raft of other enhancements and cosmetic changes are included as well.

9-May-2019: Version 1.5.5 released

This version resolves an issue with the mapping option in Hive Locations such that when the GPS/Location Services on the device is switched off a Location finder is now fully triggered.

26-Apr-2019: Version 1.5.4 released

This version provides additional flexibility for Locations/Apiaries (i.e. ability to "expire" a Location) plus enhanced filtering and report options.

Also included: a range of ease-of-use enhancements and cosmetic changes for both small screen, and larger screen, devices.

30-Jan-2019: Version 1.5.2 released

This version offers the (optional) ability to track changes in Hive Weight changes between Services (e.g. during Winter as as a gauge to hive health).

Also included: a range of ease-of-use enhancements and cosmetic changes for both small screen, and larger screen, devices.

11-Nov-2018: Version 1.5.1 released

This version includes some enhancements that had just missed the cut for v1.5.0:

  • Hive Management: Services list - optional filtering by Hive and/or date range
  • Views: Service History - compare any two Services for a selected Hive
  • Views: Service Notes/Apiary Info - see the Hive Note (if it exists) for any selected Hive when viewing the history

Plus we've sorted a menu display issue that could sometimes occur on Apple devices.

6-Nov-2018: Version 1.5.0 released

This version adds several (optional) new features including:

  • Hive Notes - current info about a Hive (e.g. the colony source, the wood used, or anything you wish)
  • the ability to add Action Items and/or Seasonal Checklist items to the device Calendar (with handy reminders)

Plus there’s improved context-sensitive Help, cosmetic tweaks, technical changes plus various other minor enhancements.

10-Oct-2018: RESOLVED: V1.4.9H released to address possible display issues on some Android devices.

While testing the upcoming version (1.5.0) we've seen a few cases of strange display issues on a small subset of our Android test devices such as scrolling that starts becoming choppy, unexpected screen flashes, unusual graphical characters and even a partially black screen. These are symptoms of a graphics rendering issue and it's possible that this may also occur on some Android devices with version 1.4.9G.

Our apologies for any inconvenience if you're experiencing any of these issues. We're currently investigating - stay tuned for a resolution...

UPDATE 13-Oct-18: This is proving to be a tricky one. We have yet to find the specific cause, but have identified a solution. Please bear with us while we get that work done and tested.

UPDATE 20-Oct-18: Thanks for your patience - new version 1.4.9H is now available in the GooglePlay store.

28-Jul-2018: Version 1.4.9G released for Android devices

A technical update has been released for Android devices that extends compatibility to devices without Bluetooth™, GPS or compass abilities.

25-Jul-2018: Version 1.4.9F released for Android devices

A technical update has been released for Android devices that extends compatibility to SIM-less devices.

6-Jul-2018: Extra advice available for those running a mix of boxed and Top Bar Hives

The latest HiveSmartHQ version (1.4.9) now provides some explicit support for Top Bar Hives.

For those looking after a combination of boxed and Top Bar Hives we've got some extra suggestions on how to reflect these in HiveSmartHQ, and can help with flagging your existing Top Bar Hives too.

Please contact our Support team for the info:

28-Jun-2018: Version 1.4.9 available.

We've released a new version that addresses the "Add Service" issue (from v1.4.8).

For those who had installed that problematic version: many thanks for your patience during the time required to complete the develop-test-build-review cycle involved for v1.4.9... there's a lot to get sorted behind the scenes.

25-Jun-2018: V1.4.8 has been released...

This version adds several new features including:

  • the ability to capture Weather info for Services and/or for an Apiary visit
  • an option to Print (/save as PDF) or Export the data from multiple Services
  • introductory support for Top Bar Hives (with handling for those with both boxed and TBHs)
  • an enhanced Service Notes View (easily view the entire history of the Service Notes for a Hive)

Plus there’s improved context-sensitive Help, cosmetic tweaks, technical changes to accommodate 3rd-party product changes, bug fixes plus various other minor enhancements.

30-May-2018: Working hard on the next version...

A new version is on the horizon. We're working hard to get it ready as soon as we can - it's just taking a little longer than we'd hoped.

Thanks for your patience... :-)

25-Mar-2018: Still using v1.4.6? Ensure v1.4.7 is installed to continue using the Transfer Data feature after Mar 31.

For those who are still using v1.4.6, please be aware that the Transfer Data (Upload/Download Database) feature (via App Options & Settings) in that version will stop working from Apr 1.

This is due to additional security protocol requirements imposed by the cloud-based service used for this feature.

Please update to v1.4.7 prior to Mar 31 to retain the Transfer Data ability - we strongly recommend using the Upload Database function after each daily use to provide a back-up of your data.

18-Mar-2018: New App Overview & Getting Started videos available...
9-Mar-2018: A form to log Collections now available...

For those who prefer not to use their device in the field, we've added a Collections form that can be printed and used in the field to log collections of Pollen, Propolis, Queen Cells etc

Then just update the (web) app later at your convenience... Here's a link to the Forms section below.

8-Feb-2018: V1.4.7 now available...

This version update introduces the ability to:

  • log Collections of items such as Pollen, Propolis, Queens, Queen Cells, Honeycomb (or anything you wish!)
  • capture Sales of these "Other items"
  • print an entire Service / inspection (via the Service View in Hive Management)

It also brings additional context-sensitive Help, cosmetic tweaks, technical changes to accommodate 3rd-party product changes, bug fixes plus various other minor improvements.

30-Nov-2017: Reminder to update to V1.4.6 to keep the Data Transfer feature working...

Just a gentle reminder for those yet to update to V1.4.6: In order to continue using the Data Transfer feature for safeguarding your data after 5am on Dec 1st (GMT), you’ll need this latest version installed. This time is equivalent to:

  • 6pm Dec 1 in New Zealand
  • 4pm Dec 1 in Eastern Australia (DST)
  • 1pm Dec 1 in Western Australia
  • 7am Dec 1 in Cape Town, South Africa
  • 6am Dec 1 in Rome
  • 5am Dec 1 in London
  • Midnight Nov 30 in New York
  • 9pm Nov 30 in Los Angeles

For those less familiar with the process of updating apps, information is provided at 3. How to update to the latest HiveSmartHQ version.

21-Nov-2017: Version (1.4.6) release underway...

It's a supersedure! Version 1.4.6 is emerging from our development cell and will become available for download to all regions over the next few days.

We’ve tweaked lots of little things and added features such as being able to also record Feed amounts for Brood boxes and introduced a Foraging range for Locations – helpful for those with multiple Locations interested in optimal coverage and/or limiting overlapping ranges.

There’s several technical updates behind the scenes too including alignment with new security requirements, so you’ll need this version to continue using the Data Transfer feature from Dec 1st.

28-Sep-2017: New version (1.4.5) released...

The latest version (1.4.5) is available in the app stores with various cosmetic improvements and includes a fix to the Action Items date issue mentioned below.

20-Sep-2017: Action Items issue identified...

Oops! A recent update to the Calendar software used by the app introduced a bug that affects the Action Items feature in HiveSmartHQ whereby future dates cannot be selected.

Note: The current date (or earlier) must be selected in order to exit the calendar selection.

Yep, this issue does kinda defeat the purpose so we're working on an update to fix it. Our apologies for an inconvenience in the meantime.

Many thanks to Tina for letting us know about this.

4-Sep-2017: New Equipment Inventory form added...

For those using the Equipment Inventory feature in HiveSmartHQ, we've added an Equipment Inventory form that might be helpful when doing stock-takes. See the Forms section below.

PS: We've also recently updated the various Service form options to include Hive Parts for those using this feature (and who prefer not using a device in the midst of the action).

31-Aug-2017: Version 1.4.4 has been released for both Android and Apple devices...

This HiveSmartHQ update provides an option to register for HiveSmartHQ-specific news, enhanced handling for the Location mapping feature, and includes a variety of cosmetic improvements and other tweaks (including resolution of a toggle-switch issue that may affect a small number of Android devices).

As always, please feel free to contact our Support team: if you have any questions or issues.

24-Aug-2017: Version update coming soon for Android and Apple devices...

Another HiveSmartHQ version update is coming soon with various tweaks and improvements and will be released for both Android and Apple devices.

It includes an option to register an email if you'd like to be kept in the loop with HiveSmartHQ-specific news. (We appreciate that some folk may prefer this over Facebook or having to check this page.)

15-Aug-2017: V1.4.2 released for Android...

This version resolves the issue from V1.4.0 that was briefly released into the GooglePlay Store on Aug-11.

V1.4.2 will automatically locate the HiveSmartHQ data from V1.3.6 or earlier (but not data entered into V1.4.0).

If you installed V1.4.0 during the brief period it was available in the GooglePlay store and have no data from a prior version (i.e. you're new to HiveSmartHQ), please use the Data Transfer/Upload feature (via App Option & Settings) BEFORE updating to V1.4.2. This will safeguard the data you have entered into V1.4.0 as you will need to retrieve your data after the update via the Data Transfer/Download feature (it won't be automatically loaded as part of the update).

If you have data from both a prior version AND V1.4.0 that you wish to keep, please use the Upload feature before updating AND ensure that the Upload details entered are different to those which you used in the earlier version. We may be able to manually consolidate the two for you - if so please contact our Support team for further information or assistance:

11-Aug-2017: HiveSmartHQ V1.4.0 released...

We’ve found a way around the issue mentioned in the update from 6-Aug that means we're releasing HiveSmartHQ v1.4.0 for the large majority of devices today.

However, for those using devices with Android 5.0 or lower, we appreciate your continued patience as we continue working on a solution.

If you have a Google Pixel device running Android V7.1x and have any issues with V1.4.0 please let us know.

This version introduces some more (optional) features that may interest some folk...

  • Hive Parts - track specific parts on each Hive (e.g. a feeder, entrance reducer, slatted rack etc). In keeping with the rest of the app, you're able to tailor the list of Hive Parts to your needs.
  • Equipment Inventory - manage Equipment that's In Use vs. In Stock. Provides automated tracking of core element use such as Honey Supers and Brood boxes, plus Frames & Hive Parts (if these options are used) while any other Equipment items that you wish to manage can also be added.
  • Printing - print (or save to PDF) the Views - plus the Hive Register, Equipment Inventory, Seasonal Checklists, Action Items & KnowledgeBase.

There's various other minor tweaks and improvements as well!

6-Aug-2017: An update about HiveSmartHQ V1.4.0...

We use an online build service provided by a 3rd party that compiles the app that we then upload to the respective app stores.

Unfortunately, an upgrade to their build software in the last few days has introduced an issue (hopefully temporary) that is preventing us from finalising the HiveSmartHQ update.

We know that they're working on a resolution. Meanwhile we're also looking into "Plan B" options. Thanks muchly for your patience!

18-June-2017: HiveSmartHQ v1.3.6 release underway.

A new version is making its way into the app stores now and it may be up to 24 hours for the usual App Store review process to complete.

This version provides several cosmetic improvements plus some behind-the-scenes preparation for an upcoming (V1.4x) release...

20-May-2017: New Service Form options added.

For those who prefer to use a Form in the field when performing Services / Inspections, you've now got more options to choose from... See the Forms section below for details.

2. Forms: (in PDF format) 

For those who don't wish to use their device out in the field when performing Services / Inspections, Collections or Extractions, you can print the Forms below and use them instead. Then update the (web) app at your leisure from the information recorded.

Services (Inspections) support...

For those who prefer taking audio notes in the field. e.g. via Bluetooth™ to a device...

Checklist for audio note-taking (Tap to open) You may wish to laminate a copy. You may wish to laminate a copy.

For those who prefer taking written notes... (Tap an Option to open a PDF file)

Option A 16x Hives on 2 pages. Got 20/20 eyesight & small handwriting?.
Option B 3 hives/page. For the rest of us.
Option C One hive/page. Prefer just one Hive Service/Inspection per page?

FYI: If you've tailored the Hive Condition ratings or Observations in the app, you can update these on the form to match before printing.

Collections form (Tap to open)
Extractions form (Tap to open)
Equipment Inventory form (Tap to open)

3. Currently known Issues & Workarounds 

In Version 3.0.x (website)

None.

 Issue(s) now resolved (from v2.1.2 Android & v2.1.1 iOS)

* Time-based Varroa Test results - may not show in selected Views.

When using a time-based Varroa testing method to record a result in a Service and a Population value is not specified, the test result will not display in the Service History view.

For tests where no Population value is specified, it will also not display in the Varroa Testing view but only when there are multiple Varroa tests performed per month (for Location: All) or multiple tests on the same hive per month if a Location is selected.

Workaround: Add a population value when recording the Varroa test result in a Service (open the Hive Health Care section). Specify a Population value or tap Estimator > Use this to apply the underlying automatic population estimate.

* Hive Management: multi-Tool export - issue with specific Queen conditions.

May not complete if there is a Service with both "No Queen cells" and "Queen brood" values selected.

Workaround: Contact us to obtain an export file.

* Hive Management: Service - Worker selection not displaying.

For datasets with multiple Workers registered and when editing a Service, the option to select a different Worker may not display.

Workaround: Make a temporary change to the Service date (then change it back) - the date change will trigger display of the Worker selection (assuming more than one is active on the Service date).

* Storage Vessels - Date display issue for temporary vessels.

For a Vessel flagged as "temporary" the applicable dates may not display for an edit or view of the Vessel details.

Workaround: None - will be resolved in next version.

4. Hive Population 

V1.6.0 introduced the ability to capture a Hive Population value when recording a Service. A Population Estimator tool is also provided when adding/editing a Service - see the Key Hive Features section.

It applies a calculation method that uses the quantity of boxes/frames for the Hive along with several Estimating factors.

If a Hive Population value is not specifically provided, HiveSmartHQ automatically calculates a Population estimate using the same method. Changes in the Hive Population are tracked from Service to Service.

Details about the calculation method are provided in this (PDF) document: Hive Population - Calculation method (Tap to open)

For those folk more comfortable with paper and pen, and wish to keep track of the Hive Population using this calculation method, here's a (PDF) form that may assist: Hive Population Estimator form (Tap to open - it has two pages to support double-sided/duplex printing)

For those not interested in the population of your Hives, v3.0.x introduced an option to hide this detail. Visit General Hive Choices (via App Options & Settings) and uncheck the "Show Hive Population" option.

 

5. USAGE TIPS

Getting Started (Tap/click an item below for more info...)

Start with 3 simple steps...

For first time use it's as easy as 1, 2, 3... . To begin, open the (web) app (https://hshq.appibee.com) then (once your location is set and Terms are agreed - first use only):

  1. Tap App Options & Settings on the menu to: on the menu to:
    • Review the various Option Catalogs of drop-down selections - adjust as needed to suit your region and situation
    • Then tailor the General Hive Choices and Hive Ratings that you wish to use for Services (Inspections)
    • Check that the Locale Preferences are right for you.
  2. Use Hive Locations to add the location(s) where you've got Hives.
  3. Register a unique identifier (Tag/ID) for each of your existing Hives via Hive Register (or Hive Management).
Check out the help provided in the web app...

There's helpful info about getting started in the HiveSmartHQ web app.

  • Tap the Getting started help - left icon above the bee image - for a list of initial steps.
  • Tap HiveSmartHQ in the titlebar for a list of Core actions.
  • Tap the Quick reference guide help - available on the home screen initially (and subsequently via the Getting started help icon) for "how to" guidance.
Take a look at our Getting Started videos...

If you're new to HiveSmartHQ you may wish to view some short videos that we've put together to help get you started. (Just tap the links below - video opens in a new window.)

Check the Locale Preferences and take a look at the Option Catalogs (both via App Options & Settings).

If you're just starting with HiveSmartHQ, we recommend:

  • a one-time check of the Locale Preference to ensure they match your region (via App Options & Settings).
  • reviewing the General Hive Choices to flag the size of Honey Supers & Brood boxes you use (via App Options & Settings) - see next item.
  • reviewing each of the Option Catalogs (via App Options & Settings).

Each Option Catalog is used to provide a list of choices that is used in the app - we've pre-loaded them with some examples but, because every region is different, you'll likely need to refine them to match with your particular needs and geographic area.

For example, the Nectar/Pollen sources might be revised to align with what's available to your bees. Similarly, you might wish to refine the catalog of Diseases to match those prevalent in your area, and the catalog of Treatments to those that you use.

Each Option Catalog allows you to:

  • add new items
  • "replace" existing items in the list (via an "edit")
  • "hide" items (so it's not displayed as a choice)
  • "sort" the items (so that those you use most often are displayed first)

If you're not sure how to do this, feel free to contact us and we'll help step you through it.

Let HiveSmartHQ know what size Honey boxes you use in General Hive Choices (via App Options & Settings).

Around the world, beekeepers use different size honey boxes for a number of reasons. There's also different names for those various sizes in different parts of the world. The dimensions of each size can also vary depending on your location. Some beekeepers use just one size, others use more than one size. In some regions the Honey boxes are also known as "Supers".

HiveSmartHQ accommodates this geographic variability by providing 3 different size options for Honey boxes essentially small ("½"), medium ("¾") and large ("Full"). In the app, you can choose to use one or more of these sizes - simply select the size(s) that you use in General Hive Choices (via App Options & Settings).

The ones you select will be shown in Hive Management, Honey Extraction and relevant Views (reports). The sizes that you don't select are merely hidden (so you always have the option to start using a different size later).

The Track frames option may be useful to you if you use different numbers of frames in the same box size. If you use just one size of honey box (i.e. same dimensions) but have some with more frames inside, and some with less frames, you can just use the "size" in HiveSmartHQ as a way to differentiate these instead. e.g. an 8-frame = small, a 10-frame = medium and a 12-frame = large.

Take advantage of the flexibility in HiveSmartHQ to match your situation.

Quickest approach to starting out with HiveSmartHQ: add the initial Location & Hive data

After revewing the Locale Preferences, Option Catalogs and Honey box sizes in General Hive Choices (see above), the quickest approach to getting started is to:

  1. Use Hive Locations to add the Locations where you have Hives, then
  2. Use Hive Register, select a Location and add your Hives in for that Location. It's easy to add lots of Hives quickly this way (and it's a one-time process).

Once that initial one-time setup activity is done, you're ready to add the Services (aka inspections) that you do on the Hives via Hive Management.

New to HiveSmartHQ and wanting to try it with fake data before resetting things when you're ready to go with real data?

You might wish to simply try out the app by adding in fake information - which is OK because you can also “reset” everything when you’re ready to use real data.

To reset: Use Transfer Data (via App Options and Settings) to download a pre-existing empty database using the following details:
* Initials: zz
* Month & day: Jan 1
* Phone: 9999

This will replace any data that you have entered in HiveSmartHQ as well as any options you've changed in the app.

CAUTION: If you’ve already entered real data, or boosted your Service Credit balance with a bundle purchase, you may not want to lose the data or purchase record. However, if you wish to start again and keep any purchased Service credits, we can sort that for you - just tap the following before you reset:

Hive Locations (aka Yards, Apiaries) 

Be creative with Locations

A Location needs to be added to reflect sites wherever you have Hives. Note that Locations can be used creatively too e.g.

  • "Hive Warehouse" for newly built (unpopulated) or "unused" hives
  • "Mobile 1" for a portable apiary
  • "Hospital" for a quarantine location
Tracking Hive parts by Location/Apiary

The app provides the option to associate specific Hive parts with individual Hives (which is updated when adding a Service). However, for some situations this may not suit and you may only wish to track parts per Location (i.e. Apiary: the Hives currently at that Location).

Both options can be switched on (or off) in General Hive Choices via App Options & Settings

There are two ways to associate parts with an Apiary as illustrated below:

  • via Hive Locations
  • in Apiary info (via Hive Management) - select a Location to be able to add/edit Apiary info
Apiary Parts
Apiary Information

Any Parts that are assigned are automatically included in the In Use tally in the Equipment Inventory as well as available in Views: Hive Inventory by Location.

NOTE: The list of Parts available to be assigned can be modified in Option Catalogs > Parts (Hive / Apiary) via App Options & Settings

Registering (adding) Hives 

Identifying Hives

In HiveSmartHQ each Hive needs a unique ID/Tag so that all the things you enter about a Hive (e.g. Services, Extractions) can be linked to it.

The ID can be a name (yep, some beekepers we know name their hives) or simply a number.

If you’re using a number, it’s a good idea to add leading zeros so that the hives can sort properly. e.g. 001, 002, 010, 020, 100 etc (instead of 1, 2, 10, 20, 100 which would sort as 1, 10, 100, 2, 20). This is because the ID/Tag is stored as alphanumeric labels (rather than numbers) as sorting is performed alphabetically.

You can also change (“edit”) the ID/Tag for a Hive via Hive Register at any time and it will be reflected throughout HiveSmartHQ.

Registering newly-built (unpopulated) hives or currently unused ones.

If you build hives (or have unused ones), you can record that these exist in HiveSmartHQ even before you start using them at a Location.

Simply register them in HiveSmartHQ and assign them to your "Workshop/Home base" Location (or add a Location such as "Unused Hives" and assign them to that).

When you're ready for the Hive to be moved to a Location and populated with a colony, simply edit the Hive (in Hive Register) and update the Location.

Accidentally added an extra Hive?

The last Hive added can be deleted if a Service is yet to be recorded for it. To do this, use edit for that in Hive Register and the option to delete is provided.

If this isn't applicable and an extra Hive has been inadvertently added (via Hive Register), simply "rename" the Hive (i.e. edit the ID/Tag) to something like "spare 01" and temporarily assign it to your designated "Workshop" Location.

Then, when you're ready, rename the existing "spare" (via an edit) and re-assign it to the right Location (again via Hive Register). Sweet!

Hive Services (i.e. inspections) 

What's the minimum data entry required for a Service (inspection)?

Apart from the key identifying items for a Service (i.e. Hive ID/Tag, Location & Date), the only "required" information is the Hive status (auto-completed) and just the quantity of Honey & Brood/Nuc boxes/frames (in the Key Hive Features section - pre-filled if a prior Service exists). All other items are optional or auto-completed for you.

If you wish to add more inspection details, that's OK too - there's other information catered for but the app doesn't demand the provision of data you don't want or need.

HiveSmartHQ leans towards those who look after bees to make a living (or supplement their income) from the surplus honey that healthy bees produce so, in that context, the aim is to provide ease of use & fast entry balanced with capturing the info needed for operational efficiency and effective apiary management decision-making.

One-tap option for rating a Hive in a Service

HiveSmartHQ is designed to be able to record Services (inspections) on a Hive with minimal effort including some quick-fill features such as a one-tap rating if the Hive is in "normal" condition.

If you wish to modify what is "normal", head on over to Hive Ratings (via App Options & Settings).

In Hive Ratings you can:

  • choose whether or not to use a Rating.
  • change the name of a Rating
  • change the levels within a Rating
  • modify what is the "normal" level for each Rating (used when tapping the Set to "Normal" option when adding a Service)
  • modify what is the "optimal" level for each rating (this is used to auto-flag a Hive as having potential to be used for Queen Rearing
Keeping your own memory free for more useful things: use Apiary and Service notes.

Why not take the pressure off trying to remember everything when you can use the Apiary Notes feature to make notes about a particular Location (apiary) and/or Service Notes for inspection notes on a specific hive. Then just refer to them via Views:Service Notes/Apiary Info before the next Service (inspection) to quickly get back up to speed.

It's a really handy time and sanity saver!

Working efficiently - supporting a consolidated collection run of harvested boxes.

When it gets busy and you need to do inspections at multiple Locations on the same day, some beekeepers "harvest" (remove) Honey Supers from their hives and then do a consolidated collection run to pick them up from several Locations.

You can tell how many there are to pickup from each Location using the Production Summary View - just select "All Locations" and the date(s) they were "harvested" (i.e. removed) from the Hive.

When the report displays, see the number of Harvested boxes from each Location - you may need to swipe left if using a small screen. (Select a Location and you can even see which Hives they came from!)

Save time when adding Services on devices with a larger screen.

When adding/editing a Service via Hive Management there’s no need to open/close each section of the Service input form.

Select Add Service (or Edit for an existing Service), then simply check the flag at the bottom of window to open all of the sections for faster navigation.

Open all sections

(This option will be retained while using any of the Hive Management options through until a selection is made from the main menu.)

Take audio notes during a Service (inspection).

Smartphones and tablets typically allow audio to be recorded. Try using a Bluetooth™ headset paired with you smartphone/tablet and record Inspection details that way.

Then update HiveSmartHQ later in a clean, more comfortable environment.

To help, we've provide a checklist "form" that you can have nearby for reference to help trigger the info you wish to record...

NOTE: You may wish to laminate the checklist if you have that option available.

Interested in keeping track of the Honey levels in a Hive?

Introduced in v2.1.0, the Honey level can be tracked over time for a Hive.

This is done when adding a Service so it's easy to check how much it's changed since the prior Service.

Here's a quick overview (PDF document) for this: Tracking Honey Levels (Tap to open)

Honey Extraction 

Optional recording of Honey Extractions, your Honey Sales and keep track of the unsold Honey Inventory.

HiveSmartHQ can also be used to keep a record of Honey Extractions and where the honey is stored from those extractions (inventory). It also allows sales of honey to be recorded and automatically tracks the source of the honey that is sold which means you can see which Locations (and even Hives) are most productive in terms of both honey volume and revenue earned.

Here's a "how to" overview (PDF document) for this: From Honey Extraction to Sales (Tap to open)

Choose the level of detail that suits your needs.

Adding extractions into HiveSmartHQ is pretty straight-forward - just select the Location from where the Honey boxes came and then it can be as simple as entering the amount of Honey extracted (i.e. the Yield) from a "batch" of (1 or more) honey boxes.

You can also choose to keep track of the number of honey boxes in the batch i.e. Quantity. (HiveSmartHQ keeps track of how many honey boxes were harvested for extraction so using this can be useful.)

You may even want to keep track of the extraction from each Hive so just choose the "Track by Hive" option and select the Hive, then the Quantity (of boxes) and resulting Yield.

Then you can tell not only which Locations are producing the most but even which of your Hives! Bee-autiful.

Honey Inventory 

Keeping track of the honey...

Prior to extraction, the amount of honey per Hive can be tracked across Services/inspections. Here's a quick overview (PDF document) of this optional feature: Tracking Honey Levels (Tap to open)

Extractions can also be recorded. These are often made into one vessel from which honey is then transferred into others that are sold.

For example, it might be that extractions are made into a holding tank (or bucket), from which honey is transferred to another vessel (e.g. a drum). That vessel could be sold - or it could be used to fill jars or tubs that are for sale.

HiveSmartHQ allows any combination of honey transfers and automatically keeps track of the portions of honey in each vessel relating to the extraction(s) that make up the content. Very sweet.

Here's a "how to" overview (PDF document) for this and how it fits in the process from Extraction through to Sales: From Honey Extraction to Sales (Tap to open)

Dealing with many honey vessels/containers?

There's an easy way to manage large numbers of honey containers - using the "batch" vessel feature. This is well-suited to those retailing jars of honey, along with offering extra flexibility for those selling honey wholesale.

The batch option can be selected when "adding" (i.e. registering) a vessel in Manage Vessels via Honey Inventory. For example, if you need a series of jars for honey you can add them individually OR as a single “Batch” vessel with the required quantity specified.

Honey batches

If you need to track a specific vessel, add it as an individual vessel (unselect the Batch option). When you’re unsure exactly how many vessels you need, start with a batch vessel and then add individual vessels to supplement as needed. e.g. If you’re wishing to sell by 1kg jars, and there’s at least 12kg of honey in a holding vessel but it could be more, then create a batch of 12 and add individual jars as needed.

Here's a "how to" overview (PDF document) for this and how it fits in the process from Extraction through to Sales: From Honey Extraction to Sales (Tap to open)

Naming/labels for Honey vessels

The Vessel name/label must be unique, so consider what to use carefully. e.g. A tracking number/code or perhaps something with meaning such as JaC 19-10B.1.

This example has:

  • an indicator of the vessel type “J” = jar
  • “a” as a size indicator. (This helps ensuring similar vessels are grouped together when listed in alphabetical order)
  • the type of honey e.g. “C” for Clover
  • the season or date extracted e.g. “19-10” for Oct 2019
  • “B” = batch vessel indicator
  • allowance for multiple instances e.g. “.1”

Note that the app tracks the amount of honey associated with a vessel (via Extractions and/or Honey Transfers) NOT the capacity of each container. i.e. labelling may be used to help indicate a vessel’s capacity but it’s the amount/volume of honey associated with the vessel (via Transfers and/or Adjustments) that is key.

Here's a "how to" overview (PDF document) on how vessels fit in the process from Extraction through to Sales: From Honey Extraction to Sales (Tap to open)

Valuing your inventory of unsold Honey...

The app has a feature called Valuation profiles. These are pricing frameworks that can be associated with an unsold Storage Vessel.

Assign a Valuation profile to a Vessel while using the Transfer Honey (or Adjust Contents) feature in Honey Inventory and the value of the Vessel contents will be calculated accordingly.

Flat rate Honey valuation   Variable rate Honey valuation

Valuation profiles can be defined as either a flat rate or a variable rate (i.e. where smaller amounts can be valued at a higher per kg/lb rate than larger/bulk amounts).

Furthermore, Sale Pricing adjustments can be included in the Valuation profile so that a default Sale Price also reflects additional adjustments beyond a raw value (perhaps the container cost and/or other factors such as Sales tax and/or a margin percentage.) Here are examples of each.

Flat rate Honey valuation   Variable rate Honey valuation

Viewing a Valuation profiles provides a summary comparison between raw Valuation results and the default Sale Pricing when the framework is applied...

View honey valuation

Assigning a Valuation profile to an unsold Vessel also means that a default Sale price is automatically loaded when the Vessel is subsequently part of a Honey Sale.

Honey sale pricing

The default Sale Price can be overridden by the manual input of a specific value for that Vessel. There's also the option of applying a different weight based value to all included Vessels in that Sale - the default value is the average from all past Sales (but this too may be replaced with a different value before being applied).

Other Features 

Using Seasonal Checklists

HiveSmartHQ allows you to create Seasonal Checklists of reminders (e.g. tools to take, things to do for an inspection etc) that relate to a specific time of year.

Items can be easily added and assigned to one or more months via Seasonal Checklists from the App Options & Settings menu.

Then they're right there for you as a reminder when doing a Service (inspection) or Extraction - access the checklist via the icon in the footer of the Hive Management and Honey Extraction windows.

Seasonal checklists

Extracting Service/inspection data for analysis

HiveSmartHQ provides the ability to extract Service/inspection data for analysis in a spreadsheet. This can be done using the multi-Tool found via the Hive Management menu option

Various filters can be applied (including date ranges) to restrict the data retrieved if needed. Then use the Export option. This creates a CSV (comma separated value) file and stores it into the default download folder for your browser (or generates a draft email with the extracted data for browsers that don't support CSV generation).

CSV files can be opened or imported into any spreadsheet.

If your browser can't generate a CSV file and a draft email is generated instead with the data, follow the instructions below:

  1. Select the data in the email and copy it into an application that can save a text (*.txt) file e.g. Word, Notepad
  2. Save the content in that application as a text file (e.g. Extract.txt) then close the application
  3. Now open the same text file using a spreadsheet e.g. Excel, Google Docs, LibreOffice Calc. The spreadsheet application should automatically start an Import Wizard to convert the data into a spreadsheet format - the steps involved with the import process will vary depending on the spreadsheet application being used (and the version of that). However, each should provide the ability to select the following options during the import process:
    * content has headers
    * delimited (not fixed width)
    * Set the delimiter used as: | (the "pipe" symbol)
    Some wizards also allow specific columns to be (optionally) designated as dates.
  4. Once the data is imported, use the File/"Save as" option to save the spreadsheet in the default spreadsheet format (e.g. Excel: Extract.xlsx)

The spreadsheet with the extracted Service data can then be used as normal to manipulate, graph or compare Services as required.

As an example of the import process, here's some screenshots using Excel 2016:

Excel import 1

Excel import 2

Excel import 3

Good Ideas

Using stock tags to identify your hives

Having an unique identifier on each Hive is a really helpful thing to do for lots of reasons (including keeping records) - and increasingly a requirement in many areas.

If you've got many hives, one option to consider is using stock tags (available from Rural Supply shops or online) - they come in various sizes, shapes and can come pre-numbered.

They're also designed to last well outdoors - far better than printed labels/stickers.

NOTE: Some stock tags aren't flat which can make them a bit trickier to attach to a hive. A beekeeper we know addresses this with a short strip of tree-webbing - the tag is attached (crimped) onto one end of the strip and the other end is screwed onto the hive.

Use Service Notes to easily view what needs doing next visit.

When completing an inspection use Service Notes to make note of anything that needs doing at the next visit. Then just use Views/Service Notes before the next Service (inspection) to see all of the notes made at the last Service for each Hive at that Location.

It's a really handy time and sanity saver and helps ensure you take everything you need before heading out.

Safeguarding your data

HiveSmartHQ stores the data on your device (so you can use it in remote locations on mobile devices where there's no internet connection). This means it's really wise to make sure you're "backing up" the data i.e. are keeping a copy of your data somewhere else in case your device fails or is lost.

To do this, use the Transfer data > Upload Database feature in HiveSmartHQ (via App Options & Settings).

We recommend using this any day that you've updated your data - it'll help you sleep easy knowing the data has been safeguarded.

Using the Option Catalogs to match your region and individual requirements

There's a lot of flexibility built into HiveSmartHQ so that you can tailor it to your specific needs and geographic area.

For example, there's various Option Catalogs (lists) such as Nectar & Pollen Sources, Diseases, Treatments & types of Storage Vessels for honey.

The app allows you to add new items, edit existing items and choose which to show or hide in each list.

Within each catalog, you can re-order the list too so that the most frequent ones you use are at the top of the selection. Bee-autiful!

Mobile device not recognising your touch with your gloves on?

A lot of screens on smartphones and tablets are not touch-sensitive when wearing gloves. So, if you don't have a conductive stylus, try using a conductive object instead - it just needs to be about 5mm (1/4") wide e.g. a metal-topped pen or a pencil with some aluminium foil taped onto the top of it, the head of a bolt, a multi-tool, or even a freshly cut twig!

Use Bluetooth™ with a mobile device to take audio notes of your Service (inspection).

Smartphones and tablets typically allow audio to be recorded. Try using a Bluetooth™ headset paired with you smartphone/tablet and record Inspection details that way.

Then update HiveSmartHQ later in a clean, more comfortable environment.

To help, we've provide a checklist "form" that you can have nearby for reference to help trigger the info you wish to record...

NOTE: You may wish to laminate the checklist if you have that option available.